Parts of a Memo Standard memos are divided into parts to organize the information and to help achieve the writer's purpose and usually follow this general format: Heading: (name of the company) TO: (readers' names and job titles) FROM: (your name and job title) DATE: (complete and current date) SUBJECT: (what the memo is about, concerns) Body: Enclosure: Sample memo 1 TO: Henry Smith, Sales Manager FROM: Jack Wong, Personnel Manager DATE: May 4, 2000 SUBJECT: Applicants for Sales Post Attached are the resumes and certificates of four applicants who have applied for your department position. Please evaluate these applicants and then recommend people you want to interview to me. As soon as I have the names, I will make arrangement for the interviews. J.W. Sample memo 2 To: Ted Feng Date: Oct. 1st From: Paul Andersson Time: 17:42 Topic: Delay of arrival Paul called for you, just after you had left work. He missed the flight due to the bad weather. He will not arrive until 5 pm today on flight No. JL608. You are requested to meet him at the airport and drive him to Holiday Inn. This means you don’t need wait for him at lunch time tomorrow. To make up, he wants to invite you for dinner. Nancy Reports are often created to do one or two or more of the following functions of reports. 1. inform 2. instruct 3. explain 4. motivate 5. persuade 6. reinforce (prior discussions/communication) 7. recommend Formal reports in one of the ways of classification for utility purpose are divided into two main types: • information reports • recommendation reports. The Four Most Important Sections: • Introduction, • Findings, • Conclusion • Recommendation. The model report（正式版） From: Personnel Manager Division A To: Managing Director Date: 16 May 2004 Subject: proposed installation of clock-in machines 1 Following your memorandum of 27 April we carried out a small study of staff views in three selected departments to see how the arrangements of breaks had been working. I here summarize the results: a) 65% office workers found the present break arrangement satisfactory; b) 25% would be in favor of a shorter lunch break and finishing earlier. 2 It is too early to say definitely how many machines would beneeded. But at least one for every divisional office seems a reasonable estimate. 3 I also asked my personnel officers about the saving of time. hey think that an improvement in time-keeping could be made. 4 The staff’s reaction to the idea was not encouraging. In the survey we found out only 15% said they would be in favor of using clock-in machines. If they 本文来源：https://www.wddqw.com/doc/ade43ba6856a561253d36f16.html